10 Tips for Managing Pages/Posts

Throughout these tips I will refer to the Gutenberg editor. This page explains what the Gutenberg editor is. If your editor looks like the screenshot in that page you are using Gutenberg, otherwise you are using the classic editor, maybe with a page builder (e.g. Elementor, WP Bakery, Divi) built on top of it.

Tip #1: Going back in time

After you’ve made your first update to a post, you’ll start creating a revision history. A new item will appear under the post settings called x revisions

The x revisions (were x is the number of revisions) defaults to being positioned as the 2nd item under the post settings

Clicking this will show you a timeline of all changes to the post.


The revision history harms performance and there are many plugins that will prune the revision history to speed up the website. Don’t rely on this history always being present. Rather it’s a quick way of undoing mistakes. Some plugins may also remove this feature entirely, although, in our opinion that’s a little extreme.

If you’re using the classic editor, you can get to the revision history here

The link to see the revision history is in the publish metabox were you go to publish/update posts

Tip #2 Reorder Blog Posts and Products

By default posts are ordered by date. You can actually change the date a post was published. This is the easiest way of reordering posts. Simply click on the date to change it, and then make sure you click update when done.

The date is located under status and visibility in the post settings

And in the classic editor

The link to edit the date is in the same metabox that you go to when publishing/updating posts

For those who have a WooCommerce store, there is a nifty feature to reorder products that most people never notice. It’s located here:

Under the title there are some links the last of which is called sorting

After clicking it you will be able to drag products around to reorder them. Changing the following can also be helpful when you have lots of products to reorder.

In the screen options there is a place to change how many products appear in the table below.

Tip #3: Duplicating Pages

Option A)

Use a plugin to duplicate pages

Option B)

If you’re using Gutenburg this is super easy. Just do the typical Ctrl+a, Ctrl+c, Ctrl+v. All of your styling is preserved when you copy Gutenberg blocks.

If your using the old classic editor, things get a little bit trickier:

  1. Switching tabs on your page editor to go from visual mode to text mode. If you’re using a page builder you’ll need to switch to the normal WordPress editor first.
There are 2 tabs in the visual editor. Click on the text tab.
  1. Copy the contents of the text editor.
  2. Create a new page, switch to text mode, and paste in the contents.
  3. That’s it. You can now switch the page editors back to visual mode.

Tip #4 Limiting what a user can do

You don’t have to grant admin privileges to every user who writes content on your website. When editing a page the following roles are available to you:

Under the heading of Name there is a field with the label of role. This can be used to assign someone a different role.

Editors have full access to manage all posts and pages.

Authors are only able to edit their own posts and pages.

Descriptions on the other user roles can be found here (ignore the super admins. That’s not an actual user role on most WordPress installations).

Tip #5: Viewing Trashed Posts

From the pages page, above the table there are a few blue links. One of them says trash.

In the links under the page title there is a link called trash

If this link is not there, there are no trashed posts.


Many performance plugins will prune the trash and some will completely remove this feature. Don’t rely on trashed posts sticking around forever.

Tip #6 Mark Post as Private

Look here

When using the gutenburg editor, when editing a page go to the post settings and under status & visibility select the link next to visibility

Or for the classic editor

In the classic editor in the same metabox that houses the publish/update button there is a link to edit the visibility

There are four options available to you:

  • Draft: Reverting a post back to a draft is one way of making it private
  • Private: This makes the post only visible to those who have the ability to edit the post.
  • Public
  • Password Protected

If you’re wanting a membership system to hide content behind a paywall, there are membership plugins out there that can help you out, but you may want to get a developer to set it up for you.

Tip #7: Editing the URL

If you’re using Gutenburg, you can edit the last part of the URL here:

post settings > permalink > URL slug

In the classic editor go here

Under the title there is the post URL with a button called edit next to the right.

However, very important, changing the URL can harm SEO. If the post has been published for awhile make sure you add a redirect from the old URL to the new URL.

That only changes the URL slug however, if you want to change how the rest of the URL is structured, go to the appearance > permalinks admin page, and a few different options are presented to you.

Tip #8: Improving a Page’s SEO

Using a plugin such as Yoast SEO or All in one SEO pack will provide you with statistics about your pages, and can help you write more SEO friendly posts. And this guide can help you create an SEO plan.

However, I would caution against using this as your main SEO metric. The original Page Rank algorithm that Google uses would calculate ranking based based on 2 main factors: a) When a site links to you, how big is the ranking of that website in Google’s system, and b) How many sites does that website link out to. Is it a social media site that links out to everyone so it’s no big deal, or are you one of a few links from a highly ranked site? Also if Google detects you’re being spammy with links to your website you can be negatively impacted, so be careful there.

Tip #9: Categories and Tags

You may want to consider using categories and tags to make your blog easier to navigate. A post is typically only allowed one category. In comparison, it can have multiple tags. For example, products can in a WooCommerce store (products also have categories/tags) could have categories such as ‘men’s wear’, ‘women’s wear’, ‘accessories’ while the tags would be stuff like ‘modern’, ‘budget’, ‘summer’. All categories and tags have associated pages that are automatically created featuring everything in that category/tag. There are sidebar widgets that allow you to show all of the category/tag pages to your visitors (located under appearance > widgets).

Tip #10 Turning Off Comments

This can be done under settings > discussion. You will find other settings in there that you can check out as well such as the ability to restrict commenting to logged in users or requiring comments to be manually approved.

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